AMANDA PESSY
EXECUTIVE ASSISTANT
8FLEET
My name is Amanda Pessy
Autonomous driving is not just the future—it’s a revolution in transportation, and I want to be part of a company that’s shaping that future. My background in logistics, event coordination, and administrative support aligns perfectly with 8Fleet’s mission, and I’m eager to contribute my expertise to help drive success. With a proven track record in executive support, I excel at managing complex schedules, coordinating high-stakes meetings, and optimizing workflows to enhance efficiency. My ability to anticipate needs and solve problems before they arise makes me a valuable asset. I thrive in fast-paced environments and bring a proactive, detail-oriented approach to every challenge. Whether it’s handling executive communications, tracking budgets, or coordinating travel, I ensure seamless operations with precision and professionalism. I’m confident that my skills and dedication will allow me to add immediate value to your team. I look forward to the opportunity to contribute to 8Fleet’s success and help streamline operations for the Founders and beyond.
The Tour
I was responsible for organizing a 6-stop event tour across the United States, with each stop in a new state every other week. The tour was originally planned to have 5 stops, but midway through, our CEO decided to add a final stop because of it's immense success. This required me to think fast, act quickly, and show my time management skills. I took charge of securing the last stop in Salt Lake City, Utah. When I discovered that all the hotels were fully booked, I had to get creative. I remembered that one of our speakers from the previous year owned an in-door basketball court just outside the city. In just three days, I coordinated the entire event there. The event turned out to be the most successful one of the entire tour, as people were tired of the usual hotel venues and appreciated the fresh, unique setting.
This occurrence demonstrated my Core Qualities
Time management skills
I handled the tight timeline of planning the event in just three days and quickly assessed the situation, identified an alternative venue, and coordinated all logistics in a short amount of time. This showcased my ability to stay organized and efficient while I managed multiple tasks under pressure. Despite the challenge of the hotel shortage, I managed to pull everything together within a limited window, ensuring the event ran smoothly and was a success.
Ability to adapt quickly and problem-solver
I reacted well to unexpected developments. Adding the final stop midway through the tour, makes me adjust my plans. When I discovered that all the hotels were fully booked, I quickly pivoted and came up with an alternative solution—a basketball court outside the city. Being able to adjust to these last-minute changes, think on my feet, and implement a solution within three days shows flexibility and quick-thinking in a fast-paced environment.
Attention to detail and organization skills
This event was executed under pressure but my attention to detail, strong management skills, and ability to adapt quickly made it successful. When the CEO decided to add a final stop midway through the tour, I had to immediately reassess the entire plan and act fast. The challenge of fully booked hotel venues could have been a major setback, but instead of being overwhelmed, I focused on finding a solution. My attention to detail allowed me to recall the previous speaker’s basketball court as a viable alternative, and my ability to adapt quickly enabled me to coordinate the event there in just three days.
Managing every aspect of the event—from securing the venue and arranging transportation to making sure everything was set up on time—required impeccable organizational skills. The success of the event, especially with a unique and non-traditional venue, demonstrated that my ability to stay focused on the details while managing multiple moving parts under pressure is what made it all possible.
Time is of the essence - communication
Because of all these moving parts and the pressure to execute quickly, communication became absolutely essential. There was no room for miscommunication—every detail, every step needed to be clearly communicated with the team, the speakers, vendors, and attendees. Given the tight timeline, it was crucial that everyone involved was on the same page at all times to ensure the event ran smoothly. Without clear, consistent communication, the quick execution and success of the event wouldn't have been possible. The ability to convey information effectively and manage everyone’s expectations was key to pulling it all together.
The Summit - 8Fleet's mock-scenario
8Fleet is scheduled to host a high-profile National Logistic Transformation Summit in Los Angeles, where top executives, officials, and Fortune 500 companies will be in attendance. A day before the event, the keynote speaker’s flight is canceled, a panelist drops out, and a critical vendor for the AV setup is unresponsive.
My role as a Executive Assistant- step in to ensure the event remains seamless.
The Challenge - My Solution
Immediate Crisis Management
Keynote Speaker Replacement
I quickly identified potential replacement speakers from 8Fleet's network, reaching out to senior leaders within the company. Within hours, I secured a new keynote speaker who could step in and deliver an impactful message.
Panelist Substitution
I reviewed the summit schedule and reached out to experts in the field. I found a suitable replacement who was available and could bring fresh perspectives to the discussion.
Vendor Coordination
I leveraged existing relationships with other AV vendors and arranged for a last-minute setup, ensuring all technical equipment was prepared for the event without delay.
Logistical Coordination
I reorganized the event schedule, making adjustments to ensure smooth transitions between speakers and that all sessions were covered, even with the new changes.
I coordinated with event staff and leadership, ensuring everyone was briefed on the changes and kept calm under pressure.
Communication Excellence
I kept the executive team updated on the status of each crisis as they unfolded, making sure they were informed of all changes without overwhelming them.
I worked with the marketing team to ensure the attendees were provided with updated schedules and information, ensuring the summit maintained its professional image despite the last-minute changes.
Outcome
Despite the initial challenges, the National Logistic Transformation Summit was a massive success:
-
The keynote speaker delivered a memorable presentation, setting the tone for the event.
-
The panel discussion was insightful and engaging, even with the last-minute change in panelists.
-
The technical setup was flawless, thanks to the quick coordination with a new AV vendor.
In the end, the summit not only achieved its goals but also strengthened 8Fleet's reputation as a leader in logistic transformation, thanks to the professionalism and quick thinking displayed throughout the crisis.
Executive Assistant Quality
This experience highlighted my ability to:
-
Anticipate potential issues and solve them before they affect the team.
-
Adapt quickly to changing circumstances, especially when under pressure.
-
Communicate effectively with all stakeholders, ensuring that no one is left in the dark.
-
Manage high-stakes events without compromising on quality or professionalism.
These skills allow me to support 8Fleet's leadership team with precision and confidence, ensuring that operations run smoothly no matter the challenge.
8Fleet is a perfect fit for me.
8Fleet is at the forefront of innovation in the rideshare and logistics space, and I believe that autonomous driving is the future. I really love 8Fleet’s business model—how they prioritize their drivers' well-being while also ensuring a better ride experience for passengers. It’s like fair-trade logistics, creating a more ethical and balanced approach to transportation.Being part of a company that’s building the infrastructure for this transformation excites me. I thrive in dynamic, fast-paced environments, and I’m confident that my skills in organization, scheduling, and operational efficiency can help 8Fleet’s leadership team stay focused on strategic growth. I want to be a part of a mission-driven company that values innovation, and I see this role as a perfect opportunity to contribute while continuing to grow professionally.
I am a perfect fit for 8Fleet.
With my extensive experience in business operations, project management, and large-scale coordination, I am confident that I can bring significant value to 8Fleet. As the CEO's right hand at previous roles, I’ve demonstrated the ability to streamline operations, manage complex schedules, and execute strategic initiatives that align with business objectives. From organizing high-impact events to managing budgeting and financial documentation, I bring a results-driven approach to every task. My strong skills in understanding anticipated needs, calendar management, decision-making, stakeholder and vendor management, and financial oversight will help ensure seamless operations at 8Fleet.
What truly sets me apart is my proactive mindset and passion for continuous learning. I’m never satisfied with what I know and always seek to learn opportunities and to grow personally and professionally. This drive pushes me to refine systems, adapt to new challenges, and enhance processes to support the team and business objectives. I am excited to bring my expertise in executive assistance, event logistics, and financial management to 8Fleet, and I am committed to contributing to its continued success and growth.
True Story - Cab Spy
Many years ago, long before Uber became a household name, I found myself in the middle of a freezing Swedish winter, struggling to find a cab. As I stood there frustrated, I thought—what if there were an app that could show me all the available taxis nearby, allowing me to call one instantly and even handle payment seamlessly?
That idea stuck with me, and I couldn’t shake it. Eventually, I reached out to an American invention company to help develop the app, which I called Cab Spy. We made progress with initial plans and paperwork, but when it came time to build the platform, they required more funding. At the time, I was young, saving every penny to move to the U.S. for college, so I had to let the project go.
A few years later, Uber took off, and I remember thinking, This is exactly what I envisioned with Cab Spy. It was a missed opportunity, being part of something groundbreaking.
Now, seeing 8Fleet at the forefront of innovation, I recognize a second chance—to contribute to something transformative and not let another opportunity pass me by. That’s why this role means so much to me—I’m ready to be part of something game-changing.
This is the future of logistics.
Amanda Pessy Resume
Strategic and results-driven professional with expertise in business operations, project management, and large-scale event execution. Skilled in developing and implementing systems that enhance efficiency, optimize workflows, and drive revenue growth. Collaborates closely with the CEO to execute strategic initiatives, streamline operations, and scale business efforts. Proven ability to oversee client relations, coordinate high-impact events, and implement strategies that enhance engagement. A proactive leader with a passion for creating seamless processes and delivering exceptional experiences.
Skills
Executive & Administrative Assistance,
Calendar Management & Scheduling,
Organization & Attention to Detail,
Decision-Making & Problem-Solving,
Contracts & Documentation,
Excellent Written & Verbal Communication Skills,
Event Coordination & Logistics,
Presentation Design & Visual Storytelling,Stakeholder & Vendor Management,Budgeting & Expense Management,Financial Documentation & Reporting,Time Management & Prioritization,Results-Driven & Proactive Approach,Confidentiality & Discretion.
Experience
General Manager / Executive Assistant
10/2022 － Current
Authentic Training
CA － Los Angeles
Played a pivotal role as the CEO's right hand in spearheading the successful launch of the company.
Collaborated closely with the CEO to develop and execute strategic initiatives, ensuring alignment with overall business objectives.
Planned and executed a six-stop, high-ticket tour across six states, managing a detailed 2-3 day schedule for each stop, with an average of 200 guests per event, that grossed over $400,000.
Managed all financial aspects of the multi-state tour, including budgeting, forecasting, expense tracking, and expense reports. Successfully performed post-event settlement reconciliation, ensuring accurate and timely processing of financial transactions.
Managed Travel & Expense (T&E) Processing and Corporate Card Program, overseeing and booking employee and talent travel, compliance, reimbursements, and expense automation via Concur and Gusto. Led card issuance, spending controls, transaction monitoring, and reconciliations to ensure financial transparency and cost optimization,
achieving a 15% reduction in travel and expense costs.
Executive Assistant
01/2019 － 10/2022
Knockstar University － Los Angeles
Managed operations and provided executive support to the CEO of Knockstar, a leading online training and coaching company specializing in sales development.
Managed the CEO's calendar, scheduling meetings, coordinating travel arrangements, booking flights and accommodations, and handling day-to-day administrative tasks to ensure seamless operations.
Managed wide range of financial aspects of running the business, including salaries, bills, reimbursements, invoicing, and income tracking.
Facilitated weekly coaching calls to provide comprehensive support and guidance to clients, ensuring their needs were met and their goals were effectively addressed.
Reported event updates, competitions, and other activities to the social media team and website, monitoring engagement and responses to ensure timely and accurate communication.
PEAB
Sweden AB
09/2010-09/2013
Office Coordinator,
Malmoe Sweden
Managed front desk operations, ensuring a professional and welcoming environment for guests and employees at Swedens largest construction company.
Handled incoming and outgoing mail, shipping, and logistics to ensure smooth office and site operations
Maintained office supplies, ordering essentials like coffee, fruit, and breakfast while negotiating agreements for the best deals.
Provided administrative support to overwhelmed colleagues, including printing blueprints and coordinating deliveries to subcontractors.
Assisted with office logistics, such as creating and printing presentations, setting up meeting spaces for high-level meetings, and greeting and guiding guests to the correct offices.
Oversaw office access, managing and distributing access cards for employees and construction site workers.
Maintained a presentable and comfortable office space, ensuring a positive experience for both employees and visitors.
Planned company events for both office employees and construction workers, fostering team engagement.
Processed reimbursements and handled financial documentation efficiently.
Conducted property showings for potential buyers, representing company projects professionally.
New York Film Academy
09/2016 Los Angeles, CA
BA in Fine Arts
As a highly organized and detail-oriented professional, I have a passion for producing and bringing creative projects to life. With experience in film production and event planning, I excel at coordinating all aspects of a project, from pre-production to postproduction, to ensure a seamless and successful outcome.